Having motivated and satisfied employees are key to business success. To be able to do this, a company should maintain a happy work environment for everyone because that can increase people’s efficiency and productivity. However, these days, spending long hours in the office are not an uncommon sight. But you need to keep in mind that it’s not how long you spend in the office working that matters, it is the amount of work you’re able to finish in those hours.
Being more productive at work requires being more deliberate when it comes to managing your time. If you want to be more productive and efficient at work, then you’re in the right place. Today, we are giving you ways to improve productivity and efficiency at work.
1. Prioritize Tasks
For a few weeks, try to keep a time sheet and figure out when you are most and least productive. You can use the information you will get to prioritize your daily tasks on your to-do list. For example, if you’re not that productive in the morning, you can use that time to answer emails and do other mindless tasks on your list. If you’re a procrastinator, you need to block off your most productive time slot for tasks that can cause you anxiety.
2. Avoid Distractions in the Office
One of the things that can be disastrous to deadlines is office politics. Therefore, if you are working on crucial tasks, don’t hesitate to close your door to be able to fend off distractions. If you want to avoid the chit chat around if you have an open space office, you can use headphones to block out noise. You can also turn off instant messaging to avoid being drawn into a conversation.
3. Avoid Multitasking
A lot of people believe that multitasking helps in getting many tasks done immediately. However, that is not the case for everyone. Think about it, when you jump from task to task, you will lose focus and increase the risk of error. It’s because your brain needs to reboot and switch gears, which can waste your time and energy. Therefore, working on and completing one task at a time will help improve productivity and efficiency.
4. Take Regular Breaks
This tip may sound counterintuitive but taking regular breaks at work can really help you in improving your focus and concentration on your work. This works well when you are doing long tasks because it helps you maintain a constant level of performance. If you work for long hours without taking short breaks, your performance might decline. Therefore, to improve your productivity and efficiency, taking breaks once in while is important.
5. Set Self-Imposed Deadlines
Stress is indeed a bad thing, however, a manageable level of self-imposed stress can be helpful if you want to become more productive and efficient at work. If you have open-ended tasks or projects at work, you can try to give yourself a deadline and then stick to it. When you do this, you might be surprised to see how focused and productive you can be when you have a deadline in your mind.
6. Minimize Your Attendance to Meetings
Meetings are one of the biggest time-sucks at work but most of us still book them unquestioningly and attend then to later on just complain about them. If you want to be more productive and efficient at work, try to minimize meetings. If you can say no, do so, and just attend with a well-planned agenda if you must go. Being more productive means less talk and more action.
If you really need to have a meeting, you can instead hold a standing meeting. This type of meeting can result in increased group arousal, decreased territoriality, and improved group performance.
7. Try to Reward Yourself
Giving yourself a little incentive can go a long way to improve your productivity and efficiency. You can choose rewards that involve an element of self-care like an exercise class or a walk at lunch. Aside from these, you can also schedule your vacation time early for you to have something to look forward to. When you’re looking forward to a special event, it ensures that you actually use the time you have at work to be productive and efficient because it will feel like you need to finish your tasks immediately to be able to reach that event.
8. Delegate Tasks
When you have a task at work that does not require your skills, you can instead find the best people for that task and delegate the work to them. They can be in-house or a freelancer. By doing that, you will save a lot of time working hard on a project you don’t have any idea about and it will also let you focus on your priorities at work.
9. Try Following the “Two-Minute” Rule
The “two-minute” rule can help in making the most of small windows of time that you have at work. For example, whenever you see a task or action that you know you can finish in just two minutes or less, do it immediately. By completing the task right away, it will take less time compared to getting back to it later.
10. Work in a Nice Spot or Place
According to some research, designing the office with aesthetically pleasing elements such as plants can help increase productivity by up to 15%. Therefore, if you want to be more productive and efficient at work, try to decorate your office with plants, flowers, photos, pictures, and anything that will make you smile.
11. Unplug at Home
To improve productivity and efficiency at work, you also need time to relax and recharge. Therefore, bringing your work home from the office should be the exception and not the rule. When you’re available 24/7, you’re just into the multitasking trend but it does not help in improving your productivity and efficiency. If you are working at home, you also need to close the door on your work at the end of the day and take a rest to gain energy for the next day.
These are some of the best ways we can recommend for you to be able to improve your productivity and efficiency at work. Being more productive and efficient at work can also help you reduce the stress and pressure you feel at your workplace. If you’re also having problems when it comes to focusing on your task, you can check out our post on 10 Ways to Improve Your Focus and Concentration for more tips.